Features
Everything you need.
Nothing you don't.
KnotDo is packed with the features serious users need — offline sync, multiple views, team collaboration, powerful import/export — without the bloat.
Task Management
Everything you need to capture, organize, and close out work.
Rich task notes
Full markdown support in task descriptions. Links, lists, bold, code — it all works.
Unlimited subtasks
Nest tasks as deep as you need. Every subtask can have its own due date, priority, and assignee.
Tags & labels
Color-coded tags for cross-list categorization. Filter any view by tag.
Priority levels
Urgent, High, Medium, Low, None. Visual indicators everywhere.
Due dates & times
Due date + specific time. Reminders via email or push notification.
Recurring tasks
Daily, weekdays, weekly, biweekly, monthly, yearly, or custom RRULE patterns.
Smart sorting
Sort by manual order, alphabetical, date created, date modified, due date, or priority.
Drag-and-drop
Reorder tasks and lists by dragging. Works across all views.
Full-text search
Search across all tasks, notes, and comments. Results are instant.
Assign to team members
Assign any task to any workspace member. See what's assigned to you in My Tasks.
Time tracking
Log time against any task. View daily and weekly totals in reports.
Bulk add via paste
Paste a list of items (one per line) and create 10, 50, or 200 tasks in seconds.
Views
See your work the way that makes sense for what you're doing.
List view
The classic. Clean, dense, keyboard-friendly. Group by status, priority, or assignee.
Kanban view
Drag cards between columns. Customize columns. See WIP limits. Works beautifully.
Gantt / Timeline view
Drag-to-resize task bars. Dependencies shown as arrows. Export to PDF.
Calendar view
Monthly and weekly calendar. Drag tasks to reschedule. Export as iCal.
Reports view
Completion rate, velocity, overdue tasks, time logged, team performance dashboards.
Completed tasks
A dedicated view for everything you've shipped. Sort by completion date. Never lose history.
Collaboration
Built for real teams — not just individuals with shared lists.
Invite teammates
Invite by email. Set roles: Owner, Admin, Editor, Viewer. Manage from your workspace settings.
Comments & @mentions
Threaded comments on every task. @mention teammates to notify them instantly.
Notifications
Email and push notifications for assignments, @mentions, due dates, and completions.
Shared lists
Share any list with specific people or via a read-only public link.
Workspaces
Separate personal work from your team. Switch between workspaces in a click.
Activity feed
Full audit log of every change in your workspace. Who did what, and when.
Offline & Sync
Works without internet. Syncs without conflicts.
True offline support
Add, edit, delete, and complete tasks with no internet connection. Nothing is read-only.
Conflict-free sync
Changes sync automatically when you reconnect. Conflicts are resolved intelligently — no data loss.
PWA installable
Install KnotDo on any device — desktop, phone, tablet — directly from the browser. No app store required.
Push notifications
Even when the app is closed, reminders and @mentions arrive via web push notifications.
Import & Export
Your data, your format, your timeline.
Import: MS ToDo
One-click import via ICS file or Microsoft Graph API OAuth. All lists, tasks, and due dates come over.
Import: Todoist
Import via Todoist API or CSV export. Projects, labels, priorities, and due dates preserved.
Import: Asana, Trello, Notion
Import projects and tasks from major platforms. Column mapping for flexibility.
Import: Apple Reminders
Import via ICS export from Reminders. All lists and reminders come over.
Import: CSV / ICS / JSON
Generic import with a visual column-mapping UI. Import from anything.
Bulk paste import
Paste a list of task names — one per line — and they're all created instantly.
Export: CSV
Spreadsheet-friendly export of any list or your entire workspace.
Export: JSON
Full structured data export including subtasks, tags, and metadata.
Export: Markdown
Clean markdown task lists, perfect for docs, READMEs, and meeting notes.
Export: iCal
Export tasks with due dates as iCal events. Import into Google Calendar, Outlook, Apple Calendar.
Export: PDF
Print-quality PDF export with clean layout, your branding, and custom page options.
Print mode
A dedicated print-optimised view that actually looks good on paper. Finally.
API & Integrations
Build on KnotDo, connect it to everything.
REST API v1
Full CRUD for tasks, lists, tags, and comments. JSON responses, predictable endpoints.
API key auth
Generate API keys from your workspace settings. Per-key rate limits. Revoke anytime.
Webhooks
Outgoing webhooks on task create, update, complete, and delete events.
Slack integration
Create tasks from Slack messages. Receive completion notifications in any channel.
GitHub integration
Link tasks to GitHub issues and PRs. Auto-close tasks when a PR merges.
Email-to-task
Forward any email to your unique KnotDo address and it creates a task automatically.
Zapier / Make.com
Connect KnotDo to 5,000+ apps via Zapier or Make.com automation platforms.
Also built in
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